How to Record an Interest Expense Journal Entry

When a company borrows money, they must pay interest and record the expense accurately to reflect the costs of borrowing. Calculating interest expense can be straightforward, if the note payable has a stated interest rate or coupon. However, the process can become difficult to account for, given the nature of the debt instrument and related parties.

What is Interest Expense?

When a company borrows money, they typically enter into a repayment agreement that stipulates regular principal and interest payments. Lenders charge interest to make money off the transaction, but the amount of interest is a function of market conditions and the type of financing provided. The type of loan, collateral, loan term and other variables impact interest. Most companies record interest expense on a monthly basis and book accruals, when interest expense should be recognized.

Interest Expense Formula

Calculating simple interest expense is a function of multiplying the stated interest rate, principal amount and time. This type of calculation can be used every accounting period before financial statements are published to ensure the income statement accurately reflects interest expense. If it doesn’t, or an accrual hasn’t been posted, then an adjusting entry can be posted to the general ledger. Compound interest is calculated using a similar method. The formula, however, calculates interest earned on interest. Many accounting departments keep amortization tables illustrating interest expense.

Examples of Interest Expense Journal Entries

If a company borrows money from a bank via a short-term lending conduit, the loan amount would be recognized as a liability on the balance sheet, with a corresponding debit to cash. As principal and interest payments are made monthly, journal entries would be made to credit cash, debit loans payable and debit interest expense. Interest expense can be charged on all sorts of loans, payables and bonds. However, it is important to distinguish interest expense from late charges, penalties and fines. Categorizing expenses accurately will make it easier for management to gauge operations.

Understanding interest expense is important from a bookkeeping and managerial perspective. The expense must be recorded monthly, including accruals for expenses incurred but not yet paid. Management must know interest expense amounts and percentages to adequately plan for cash flow and capital structure.

Resources:

https://www.irs.gov/taxtopics/tc505